File Search Request

A file search is used to find any outstanding public health requirements for businesses inspected by a Public Health Inspector. You must submit a File Search Request at least 14 business days before the closing date of the property transaction. The request must include the current owner's written consent.

Who can request a file search?

Law offices or representatives may request a file search for businesses such as:

• Food premises (e.g., restaurants, catering services)

• Seasonal farm worker housing

• Public recreational water facilities (e.g., swimming pools, spas, hot tubs)

• Public facilities with private wells (e.g., campgrounds, trailer parks)

• Personal service settings (e.g., hair salons, nail salons, tattoo shops, barbershops)

• Licensed daycares, group homes, lodging homes, retirement homes, and long-term care facilities

• Premises regulated by the Smoke-Free Ontario Act

Steps to request a file search

1. Submit your request

   • Ensure your File Search Request is submitted at least 14 business days before the closing date of the property transaction

   • Include the current owner's written consent

2. Confirm jurisdiction

   • Verify that Southwestern Public Health (SWPH) is the correct health unit for the location of the business

Check the map below to confirm coverage:

What should I do next?

• Submit the completed request form along with any required documentation to SWPH

• Await confirmation or follow-up regarding your request status