Special Events

Special Events are temporary events, either for special occasions, charity or commercial purposes that may provide food to the public. Anyone that plans to participate in such an event and provide food to the public must submit the required information online or download, fill out, and submit the form to Southwestern Public Health.

For large events (more than one vendor):
  1. The event organizer must notify Southwestern Public Health of the event using the Special Events Organizer Notification Form. This form must be submitted at least 30 days prior to the event; however, the attached vendor list may be updated until one week prior to the event. 
  2. The event organizer is responsible for ensuring that each food vendor at the event submits an individual Special Event Vendor Notification Form prior to selling ANY food items at the location. This form must be submitted to Southwestern Public Health at least 14 days prior to the event. 
For small events (a single vendor/organization):
  1. Only the Special Event Vendor Notification Form must be submitted. This form must be submitted to Southwestern Public Health at least 14 days prior to the event. 

All special event forms may be submitted by:

St. Thomas Site Woodstock Site

1230 Talbot St

St. Thomas, ON N5P 1G9

410 Buller St

Woodstock, ON N4S 4N2

Fax: 519-633-0468 Fax: 519-539-6206
E-mail: environmentalhealth@swpublichealth.ca 
Online: By visiting the Special Event and Farmers’ Market Forms section of our website

A Public Health Inspector will review the submission forms, and if there are any questions or concerns, they will contact the person responsible. 

If you have any questions with the special event application process, please call 1-800-922-0096.

NOTE: It is important to remember that during these special events, food must be prepared and handled in a manner that meets the requirements of the Ontario Food Premises Regulation (R.R.O. 1990, Reg. 493/17). It is the food vendor’s responsibility to ensure that all food safety requirements are met. 

For more information on special event requirements, please review the following resources: 

Resources & Information for Special Events


Health Protection and Promotion Act, R.R.O. 1990, Regulation 439/17: Food Premises

For more information contact